Praxis is an independent, leading provider of bespoke private wealth, corporate administration and yacht services to companies, individuals and families across the world.

Our expertise and experience is driven by recruiting and retaining the brightest and best, and creating a culture that allows people to thrive. Our independence encourages an open culture where every voice is valued. We care about creating an environment that hears, supports and shares openly with all our people.

Teamwork and collaboration are at the heart of our approach, and we nurture an environment of openness and respect where everyone feels valued.

Be heard. Be part of the Praxis Group.

Our private wealth and corporate services teams work with our clients and their advisers, delivering an efficient, informed and personal service. We operate a fast-paced and rewarding environment with opportunities to service a variety of international clients across all asset classes.

Job Summary:

The Corporate Manager is responsible for overseeing the delivery of high-quality corporate administration and fiduciary services to a portfolio of clients and entities in the British Virgin Islands. The role requires strong technical knowledge of BVI corporate and financial services legislation, excellent client relationship management skills, and the ability to lead and develop a team while ensuring compliance with internal policies, regulatory obligations and service standards.

Job Accountabilities:

Client Service and Corporate Administration

• Manage and supervise the administration of the corporate book of business including but not limited to BVI business companies, partnerships and other client structures.

• Ensure client requests are processed accurately, efficiently and within agreed service standards.

• Ensure responses to client correspondence and enquiries are provided within 24 hours. Where a substantive response cannot be provided immediately, ensure an appropriate holding response is issued.

• Act as a senior point of contact for clients, intermediaries, legal advisers, auditors, banks, regulators and other professional stakeholders.

• Review and approve corporate documentation, including incorporations and formations; name reservations; amendments to constitutional documents; resolutions and minutes; share transfers; registers and statutory records; continuations and dissolutions; Certificates of Incumbency and Good Standing; security registrations and charge filings; and other regulatory or statutory filings.

Regulatory Compliance and Risk Management

• Ensure client entities remain in good standing and comply with applicable statutory filing and payment obligations.

• Oversee the submission of annual license fees and beneficial ownership reporting.

• Liaise with the Regulatory Department to ensure economic substance requirements, annual returns and other regulatory obligations have been met for the corporate book of business.

• Support client onboarding, customer due diligence, periodic reviews, risk assessments and client lifecycle management.

• Maintain a strong working knowledge of applicable BVI legislation, AML/CFT requirements, sanctions obligations, regulatory guidance and industry best practices.

• Ensure compliance with internal policies, procedures and control frameworks, including anti-money laundering, counter-terrorist financing, sanctions, data protection, risk management and corporate governance requirements.

• Promptly report suspicions to the Money Laundering Reporting Officer and escalate material compliance concerns, client risks and operational issues through the appropriate internal channels.

• Assist with audits, regulatory inspections, compliance reviews and remediation activities.

Team Leadership and People Management

• Lead, supervise, mentor and develop corporate supervisors, administrators and support staff, providing technical guidance and oversight on complex matters.

• Monitor team workflows, productivity, service levels, deadlines and key performance indicators, and take proactive steps to address bottlenecks or service issues.

• Conduct year-end performance evaluations and support employee development, training and succession planning.

• Review and approve team leave requests and ensure there is sufficient coverage during absence.

• Address performance and disciplinary matters in accordance with company policies, escalating unresolved matters to the Executive Director.

• Periodically review team job descriptions and identify training and development needs.

• Foster a culture of accountability, professionalism, collaboration, service excellence and continuous improvement.

Operational Oversight

• Ensure the accuracy and completeness of all documentation submitted to the Companies Registry and dispatched to clients.

• Ensure timely submission of documents, normally on a same-day basis where appropriate, to the Companies Registry, Notary Publics, legal advisers, the High Court, the Deputy Governor’s Office and other relevant authorities.

• Ensure records and documentation are provided for filing, and monitor the status, completeness and condition of corporate files.

• Periodically review the Acumen system and other corporate administration databases to ensure records are current, complete and verified.

• Coordinate with the Accounts Department and any relevant administrator regarding the reconciliation of Praxis and the various MTC accounts with VIRRGIN, preparation and dispatch of client invoices and other billing matters.

• Provide support to other services teams and business units where required.

• Identify opportunities to improve processes, strengthen controls, enhance service delivery and support business growth.

Management Reporting and Business Support

• Prepare management reports, board papers, client updates, fee proposals, operational metrics and other documentation as required.

• Escalate material risks, client concerns, compliance issues and operational challenges to senior management in a timely manner.

• Support strategic initiatives and business development opportunities where appropriate.

• Attend training identified as necessary to improve skills, knowledge and professional effectiveness.

• Undertake any other reasonable duties assigned by the Executive Director and senior management.

Any other task assigned by the Executive Director or senior management.

Minimum Education and Experience

• Minimum of five to seven years’ experience in corporate services, fiduciary services, financial services, legal, compliance or a related professional services environment.

• Strong knowledge of BVI corporate legislation, regulatory requirements, AML/CFT obligations, economic substance requirements and beneficial ownership reporting.

• A relevant professional qualification, or progress toward a recognized qualification, such as STEP, CGI/ICSA, ACAMS, ICA, LLB or an equivalent corporate governance, compliance, legal or fiduciary credential.

• Previous supervisory or management experience, including responsibility for reviewing work, managing deadlines and supporting staff development.

• Experience working with high-net-worth individuals, corporate or institutional clients, professional intermediaries and regulated entities would be advantageous.

• Strong understanding of corporate governance, statutory record keeping, client due diligence and risk-based administration.

Required Skills

• Excellent technical, analytical, problem-solving and decision-making skills.

• Strong leadership, coaching and team management abilities.

• High level of accuracy, attention to detail and accountability.

• Ability to manage competing deadlines and prioritize effectively in a fast-paced environment.

• Professional written and verbal communication skills.

• Sound judgement, integrity, discretion and the ability to handle confidential information.

• Commercial awareness and a client-focused approach.

• Confidence when engaging with senior stakeholders, regulators, clients and professional advisers.

• Proficiency in Microsoft Office and relevant corporate administration, document management or compliance systems.

Additional information

In addition, all our team members are expected to be committed to our core values:

• We inspire

• We listen

• We trust

• We succeed together